Inventory and warehouse management that knows where every item is
Inventory is often a company's largest current asset and its least visible one. We build or configure inventory software that tracks every item from receipt to delivery: which warehouse and bin, which batch and expiry date, what it cost and when it should be reordered.
ZATCAWhatsApp APIWhat is an inventory and warehouse management system?
An inventory system records every movement of every item: receiving from suppliers, put-away to a specific location, transfers between warehouses and branches, picking and shipping to customers, returns and damage. The result is a system balance that matches the shelf, and the right cost for every unit.
When inventory is part of an ERP, accounting moves with it automatically: receipts post the purchase entry, deliveries post cost of goods sold, and counts post the differences. Sales and your online store see the true available quantity before they sell.
In the Saudi market most demand comes from Salla and Zid stores, branch chains with POS, and sectors with expiry dates such as food and pharmaceuticals. So we build the store, carrier and POS integrations into the project scope from the start.
- Movements
- Receipt, put-away, transfer, pick, ship, return
- Tracking
- Barcodes, lots, serial numbers, expiry dates
- Costing
- Weighted average or FIFO
- Counting
- Cycle counts by location without closing
- Integrations
- Salla, Zid, POS and carriers
- Platforms
- Odoo, SAP, Dynamics or a custom system
Signs your inventory is out of control
If any of these keep happening, the problem is the system, not the staff.
System stock never matches the shelf
Physical counts reveal large differences nobody can explain.
Fast movers run out
Stock-outs are discovered when a customer orders, not days before.
Dead and expired stock
Expired items and stock that has not moved in months tie up cash and space.
Picking depends on memory
One person knows where things are, and their day off stops deliveries.
What the inventory system delivers
Every stock movement is recorded with a document, a user and a time, and updates quantity, cost and accounting instantly.
Warehouses and bins
A structure from warehouse to zone, rack and bin, with stock per location.
Barcodes on every move
Receiving, picking, transfers and counts with a scanner or a phone camera.
Batches and expiry dates
First-expiry-first-out picking and alerts on items close to expiry.
Automatic reordering
Min and max per item and warehouse, with suggested purchases or transfers.
Correct costing
Weighted average or FIFO, with an accounting entry for every move.
Cycle counts without shutdowns
Count parts of the warehouse through the month instead of closing for a day.
What improves
Stock you can trust
Differences show up on time, with the cause and the user behind each move.
Fewer stock-outs
Reordering starts before you hit the minimum.
Less cash tied up
Ageing and turnover reports show what to clear and what not to reorder.
Faster picking
Pick lists sorted by bin location in the warehouse.
Core functions
Items
- Units of measure and conversions
- Size and colour variants
- Serial numbers
- Images and specifications
Movements
- Receipts against purchase orders
- Inter-warehouse transfers
- Picking for orders
- Returns and scrap
Warehouse
- Bins and racks
- Put-away and removal strategies
- Wave picking
- Packing and shipping
Control
- Full and cycle counts
- Adjustments with permissions
- Log of every move
- Minimum stock alerts
Reporting
- Stock by bin and batch
- Inventory turnover
- Dead and near-expiry stock
- Inventory valuation
Inventory requirements in the Saudi market
Points that come up again and again with stores, distributors and healthcare businesses in the Kingdom.
Salla and Zid sync
Stock deducted with every order, available quantities updated in the store, and the pick order and invoice created in the system.
Local carriers
Waybills created from the delivery order, labels printed, and shipment status updated on the order.
E-invoice on sale
Every delivery issues a ZATCA-compliant invoice, and returns issue a credit note that puts the quantity back in stock.
Lots and expiry dates
First-expiry-first-out picking, alerts before expiry, and full lot recall when needed.
Product traceability
Lot and serial number stored for every unit, making it easier to align with regulators' track-and-trace requirements.
Arabic and English item names
Bilingual item cards, labels and reports, with barcodes readable from any device.
Pharmaceutical traceability requirements vary by product type and regulator. We review them with you and build the fields and reports needed; registration on regulators' platforms is done under your company's account.
How we implement inventory
Excel, standalone inventory software or inventory inside an ERP?
When does the move become necessary?
| Excel | Standalone inventory software | Inventory inside an ERP | |
|---|---|---|---|
| Balance accuracy | Depends on manual entry | Good inside the warehouse | Real time across branches and the store |
| Barcodes | Not available | Available | Available on every movement |
| Link to accounting | Manual | Export and import | Automatic entries at cost |
| Store and POS link | Not available | Sometimes, through add-ons | Direct sync |
| Reordering | From staff memory | Alerts | Suggested purchase orders |
| Usually fits | Few items and one warehouse | A warehouse with complex operations only | A company with linked stock, sales and accounting |
How long does an inventory system take to implement?
General estimates. The timeline depends heavily on the state of item data and the number of locations.
Item data and barcodes, storage locations, the opening count and training.
Transfers between locations, POS, store integration and automatic reordering.
Multi-step receiving and picking routes, lots and expiry dates, and a warehouse mobile app.
What drives the cost?
- The number of items and the state of their data.
- The number of warehouses, branches and storage locations.
- Whether lots and serial numbers must be tracked.
- Online store, carrier and POS integrations.
- Barcode scanners, label printers and a mobile app.
- The platform and its license cost, if any.
Situations the system solves
An online store with two warehouses
Each order goes to the nearest warehouse that has the item, and store stock updates instantly.
Items with expiry dates
The system suggests the batch closest to expiry and alerts you a set time before it expires.
Recurring count differences
Every move is tied to a document and a user, so you see where and when differences happen.
Branches ordering from the main warehouse
Transfer requests with approval, and goods tracked while in transit.
Industries we set up inventory for
Distribution and wholesale
Several warehouses, transfers and delivery.
Retail and e-commerce
One stock for branches and the online store.
Pharma and medical supplies
Batches, expiry and traceability.
Food and restaurants
Raw materials and expiry dates.
Manufacturing
Raw materials, WIP and finished goods.
Spare parts
Thousands of SKUs and serial numbers.
Available integrations
Salla, Zid and Shopify
Store stock updates with every warehouse move.
Point of sale
Branch sales deduct branch stock in real time.
Purchasing
Receipts against purchase orders, with differences flagged.
Shipping carriers
Waybills printed at packing.
Accounting
An entry at cost for every move.
Suppliers
Suggested purchase orders sent to suppliers.
Technologies and platforms
We work with the inventory modules of the major platforms or build them into a custom ERP.
An ERP team led by experts who know the Saudi market
For more than 15 years we have analyzed how companies work and implemented ERP systems around it. Our team is led by consultants who combine accounting, operations and software, so they speak the language of the CFO, the warehouse manager and the developer at once.
- Business analysis before choosing a system, not the other way round
- Hands-on experience with Odoo, SAP, Microsoft Dynamics and custom systems
- Projects delivered in Saudi Arabia and the Gulf with ZATCA, GOSI and Mudad requirements
- Arabic training and support from the same team that delivered the project
- ERP experience
- 15+ years
- Delivery platforms
- Odoo · SAP · Dynamics
- Project coverage
- Saudi Arabia & Gulf
How to choose the right inventory system
Questions we ask on the first warehouse visit.
- Does it track locations inside the warehouse?
- A warehouse-level balance is not enough if staff hunt for items across shelves.
- Does it support barcodes on every movement?
- Receiving, picking and counting by scan, not by typing.
- Does it sync with your store and POS?
- Selling stock you do not have is the worst experience for your customer.
- Does it link cost to accounting?
- Every movement should post its entry at the right cost automatically.
- Can you count without stopping work?
- Cycle counts by location catch differences early without closing the warehouse.
Have this ready before you contact us
It helps us estimate the scope accurately.
- Approximate number of items, and whether they have barcodes.
- Number of warehouses and branches.
- Whether you need lot or expiry tracking.
- Sales channels: Salla or Zid store, POS, wholesale.
- Your current inventory and accounting system.
- The carriers you work with.
See where your stock goes
Tell us how many warehouses and items you have and how you work today. We will suggest the right system and devices.
What happens next
- We review your requestAn ERP consultant reads the details and notes what needs clarifying.
- Intro sessionA call or meeting to understand your operations and current systems.
- Written proposalScope, phases and cost in one clear proposal.
Frequently asked questions
Did not find your answer? Talk to an ERP consultant directly.
Does it work with barcode scanners?
Yes, with wireless scanners and handheld warehouse devices. A phone camera works for simple operations.
Does it track batches and expiry dates?
Yes. Each receipt records the batch and expiry date, picking follows first-expiry-first-out, and alerts fire before expiry.
Can inventory sync with my online store?
Yes. We connect Salla, Zid, Shopify and WooCommerce so stock and orders stay in sync.
How is inventory costed?
Weighted average or FIFO according to your accounting policy, and every move posts an entry at cost.
Do we need to close the warehouse to count?
No. Cycle counts cover parts of the warehouse through the month, with a full annual count when needed.
Can we start with inventory only?
Yes. We can start with inventory and purchasing, then add accounting and sales on the same system later.
Can the system run on mobile devices in the warehouse?
Yes. Receiving, picking and counting work from a phone or handheld barcode scanner through the browser, and we build a dedicated warehouse app when needed.
How does the system handle returns?
A return puts the quantity back into a specific location after inspection and issues an e-invoicing-compliant credit note; damaged goods move to a separate location with their accounting entry.
Does the system suggest purchase quantities?
Yes, from minimum and maximum levels per item or from sales velocity, creating suggested purchase orders to the usual supplier for review before sending.