Custom ERP development that fits how your company works
When packaged software does not fit, we build your ERP from scratch: finance, inventory, sales, purchasing and HR in one database, with an Arabic-first interface, permissions for every role and branch, and source code you own.
ZATCAWhatsApp APIWhat is a custom ERP, and when is it the right choice?
A custom ERP is an enterprise resource planning system built from scratch around your company's own workflows, instead of changing how you work to fit a ready product. It brings finance, sales, inventory, purchasing and HR into one database, with only the screens, permissions and reports your team needs.
It is the right choice when your processes are your edge: variable pricing, a specific approval chain, field sales teams, or a group of companies with different rules. It also makes sense when customizations on a ready ERP pile up until every update is a risk, or when per-user fees grow with the team.
In Saudi Arabia we build compliance into the system from day one: e-invoicing phases 1 and 2, VAT, payroll with GOSI and Mudad, and data hosted inside the Kingdom when needed. The source code belongs entirely to your company.
- Built on
- Laravel and React on PostgreSQL or MySQL
- Code ownership
- Fully yours, with documentation
- User fees
- No per-user license fees
- E-invoicing
- ZATCA phase 2 integration built in
- Hosting
- In-Kingdom cloud or your own server
- Delivery
- In batches you use before the project ends
When custom beats packaged software
Most companies start on packaged software. At some point the system starts slowing the business down instead of supporting it.
Workflows no package covers
Your pricing, approval or operating model is specific to your business, so the team drifts back to spreadsheets.
Customizations pile up
Every upgrade of the package breaks an earlier change, and maintenance costs grow every year.
Fees that grow per user
More staff means a bigger monthly licence bill, without any new capability.
Systems that never reconcile
Sales in one tool, stock in another, accounting in a third, and the numbers disagree at every month end.
How we build your system
We start from how you work today, not from a list of stock modules. Every screen has a place in your workflow.
Modules shaped by your operations
We design modules around your real sequence: from customer order to collection, from purchase request to goods receipt.
Field-level permissions
Decide who sees cost and prices, who approves discounts and who can edit entries, per role and per branch.
Documented APIs
Connect your store, payment gateways, carriers and any system you add later.
Saudi e-invoicing
Tax and simplified invoices with the required fields and QR code, ready to connect to the FATOORA platform.
You own the code
You receive the source code, documentation and database, with no per-user licence fees.
Arabic-first and mobile-ready
A right-to-left interface that works in the browser and on phones, for offices, warehouses and field teams.
What changes in your company
One number in every report
Sales, stock and accounting read from one database, so reports agree without manual reconciliation.
Predictable cost
You pay for development and support, not per user, so costs do not multiply as the team grows.
A system that scales with you
New branches, modules or subsidiaries are added inside the same system.
Your own KPIs
Dashboards built on the numbers you actually run the company by.
Modules we typically build
Finance and accounting
- Chart of accounts and cost centres
- Automatic journal entries
- Receivables, payables and ageing
- VAT and returns
Sales and customers
- Quotations and sales orders
- Price lists and discount rights
- Invoices and credit notes
- Collections follow-up
Inventory and purchasing
- Multiple warehouses and locations
- Purchase requests and approvals
- Receiving, transfers and counts
- Barcodes and batch tracking
Human resources
- Employee files and contracts
- Attendance and leave
- Payroll runs
- Payroll posted to accounting
Management and control
- A dashboard per department
- Exportable reports
- Audit log of every change
- Alerts and approval flows
Saudi requirements we build into your system
With a custom system you do not wait for a third-party localization module. We build what is needed directly in the code.
ZATCA phases 1 and 2
Invoices generated in the approved XML format, digital signature and QR code, device onboarding, clearance for tax invoices and reporting for simplified ones, with every platform response logged.
VAT
Rates, exemptions and zero-rating, credit and debit notes, and a report that prepares your VAT return figures.
Payroll, GOSI and Mudad
A payroll that calculates social insurance and exports the wage protection file in your bank's and Mudad's format.
Personal data protection
Field-level permissions, an audit trail for every change, and in-Kingdom hosting when your data or contracts require it.
Iqamas and Muqeem
Iqama, passport and visa expiry dates on the employee record, with advance alerts.
Arabic-first and Hijri dates
An interface designed for Arabic from the start, bilingual reports, and Hijri dates where screens and documents need them.
We build the FATOORA integration and pass the compliance tests with you in the simulation environment. Final approval happens on ZATCA's portal under your company's account.
Project phases
Custom ERP, ready ERP or accounting software?
Each has its place. This is the comparison we walk through with clients before any recommendation.
| Custom ERP | Ready ERP such as Odoo | Local accounting software | |
|---|---|---|---|
| Fit with your processes | Exact, because it is built around them | High if your processes match the modules | Limited to accounting and invoicing |
| Upfront cost | Highest | Medium | Lowest |
| Ongoing fees | Hosting and support only | Per-user subscription on paid editions | Monthly or annual subscription |
| Code ownership | Your company | Open source or licensed | The vendor |
| Time to launch | Longer, in batches | Faster | Fastest |
| Growing later | No design limits | Through modules and customization | Limited to what the product offers |
| Usually fits | Distinct processes or large teams | Most trading and service companies | A small business that needs accounting only |
If your processes fit a ready system, we will tell you. We implement Odoo too, and recommend custom only when it costs less over the long run.
How long does a custom ERP take, and what does it cost?
General estimates for planning. We deliver in batches, so you start using the first modules before the whole project is done.
Two or three modules such as sales, inventory and accounting, with e-invoicing and a reporting dashboard.
Most company modules including payroll, several branches, and store, bank and shipping integrations.
A group of companies, manufacturing or contracting, with a field mobile app and multiple integrations.
What drives the cost of a custom ERP?
- The number of modules and the complexity of workflows and approvals.
- Integrations with other systems and with FATOORA.
- Whether field sales or the warehouse need a mobile app.
- The volume of data moved from current systems.
- Hosting, security and backup requirements.
- Support and development after launch.
Situations a custom ERP solves
Distribution with field reps
A rep logs the order on a phone; stock is reserved, the invoice issued and the customer balance updated with no re-entry.
A factory with variable costs
Each production order is costed from actual materials and labour, showing the real margin per product.
A contractor with many projects
Every expense and purchase is tied to a project, so profitability shows during delivery, not after.
A group of companies
Statements for each company and consolidated statements for the group from the same system.
Industries we serve
Trading and distribution
Customer price lists, sales reps and several warehouses.
Manufacturing
Bills of materials, production orders and actual product cost.
Contracting
Cost per project, progress billing and custody.
Multi-branch retail
POS linked to stock and accounting in real time.
Logistics
Transport orders, fleet and cost per trip.
Healthcare
Pharmacy stock with expiry dates and batches.
Available integrations
ZATCA FATOORA platform
Issue e-invoices and share them with the authority.
Online stores
Salla, Zid, Shopify and WooCommerce: orders, stock and prices.
Payment gateways
mada, Apple Pay and cards through gateways such as Moyasar, Tap and HyperPay.
Shipping carriers
Create and track shipments from the sales order.
Banks
Import statements and reconcile them with entries.
WhatsApp API
Send invoices and payment reminders to customers.
Technologies and platforms
Open, widely used technologies that any future technical team can work on without depending on us.
An ERP team led by experts who know the Saudi market
For more than 15 years we have analyzed how companies work and implemented ERP systems around it. Our team is led by consultants who combine accounting, operations and software, so they speak the language of the CFO, the warehouse manager and the developer at once.
- Business analysis before choosing a system, not the other way round
- Hands-on experience with Odoo, SAP, Microsoft Dynamics and custom systems
- Projects delivered in Saudi Arabia and the Gulf with ZATCA, GOSI and Mudad requirements
- Arabic training and support from the same team that delivered the project
- ERP experience
- 15+ years
- Delivery platforms
- Odoo · SAP · Dynamics
- Project coverage
- Saudi Arabia & Gulf
How to choose an ERP development company
Before signing with any team, check these points.
- Code ownership written into the contract
- The code, documentation and database are yours, delivered in a repository under your company's name.
- Analysis and process maps before coding
- Ask to see workflow diagrams and screens before any code is written; it is the cheapest stage to fix misunderstandings.
- Delivery in usable batches
- Avoid a project that only appears at the end. Every batch is tested and used.
- Real ZATCA phase 2 experience
- Ask how signing is built, how rejected invoices are handled and how responses are logged.
- A clear post-launch support plan
- Response times, who fixes faults, and how new features are priced.
Have this ready before you contact us
The clearer it is, the more accurate the proposal.
- Your business, headcount and expected number of users.
- The departments that will use the system.
- Current systems and tools, and what frustrates you about them.
- The three workflows you most want under control.
- Integrations needed: store, bank, shipping, attendance devices.
- Target launch date and rough budget.
Start with an analysis session
Tell us about your business and the tools you use. We will arrange a session to understand your needs and propose the right scope.
What happens next
- We review your requestAn ERP consultant reads the details and notes what needs clarifying.
- Intro sessionA call or meeting to understand your operations and current systems.
- Written proposalScope, phases and cost in one clear proposal.
Frequently asked questions
Did not find your answer? Talk to an ERP consultant directly.
How much does custom ERP development cost?
It depends on the number of modules, workflow complexity and integrations. After the analysis session we send a detailed proposal with modules, phases and the cost of each phase. You can start with the most important modules and expand later.
How long does it take?
The timeline is set after analysis, based on scope. We deliver in releases, so you start using the first modules before the whole project is finished.
Do I own the source code?
Yes. You receive the code, documentation and database, and can host the system on your own servers or the cloud of your choice.
Custom ERP or a package like Odoo?
A package is faster to start and works well when your processes match its modules. Custom is the better fit when your workflow is different or customizing a package gets expensive. We deliver both and recommend one after analysis.
Does it support e-invoicing?
We build invoices with the fields and QR code ZATCA requires and prepare the FATOORA connection. Approval of the connection happens through the platform's tests on your company's account.
Can you move data from my current system?
Yes. We migrate items, customers, suppliers and opening balances from Excel or your current system and reconcile them with you before go-live.
What happens after launch?
Technical support, maintenance, security updates and new modules under a support agreement with defined response times.
Can we start with a few modules and grow?
Yes, and we recommend it. We start with the highest-impact modules such as sales, inventory and accounting, then add payroll, manufacturing or a mobile app in later batches on the same database.
Where is a custom ERP hosted?
On a cloud inside or outside the Kingdom depending on your requirements, or on your own server. We handle setup, daily backups and monitoring, and you can move hosting later because you own the code.
Does the system work on mobile?
The interface is responsive and works in the mobile browser, and we build a mobile app when field sales, the warehouse or approvals need one.
What if we need changes after launch?
We work under a support and development agreement covering fixes and improvements; larger additions are priced as separate phases with a written scope.