Accounting and financial management that closes the month on correct numbers
Every sales or purchase invoice, stock movement and payroll run becomes a journal entry automatically. We build or configure a finance system that brings general ledger, receivables, payables, VAT, banks and cost centres together, with statements available any day, not just at month end.
ZATCAWhatsApp APIWhat makes accounting inside an ERP different?
Standalone accounting software receives numbers after the fact, usually from Excel files or manual entry. Accounting inside an ERP posts entries automatically from the transactions themselves: the sales invoice, goods receipt, payroll run and store collection. The numbers are current and match what actually happened.
That moves the finance team from entering and correcting to reviewing and analyzing: a shorter month-end close, a VAT return prepared from the system, and visibility into the profit of each branch, project or item.
In Saudi Arabia we set up the finance system for ZATCA requirements: 15% VAT, e-invoicing in both phases and withholding tax, with a chart of accounts and financial statements under the IFRS adopted in the Kingdom.
- Entries
- Automatic from sales, purchasing, stock and payroll
- Tax
- 15% VAT and the return report
- E-invoicing
- ZATCA phases 1 and 2 (FATOORA)
- Standards
- IFRS as adopted in the Kingdom
- Reporting
- Live statements and cost centers
- Platforms
- Odoo, SAP, Dynamics or a custom system
What slows finance down
The problem is rarely the accountant. It is usually how the data reaches them.
Double entry of the wrong kind
Sales are recorded in one system, then keyed again as entries in another.
A month-end close that takes weeks
Manual bank, stock and receivables reconciliations before any statement appears.
VAT prepared at the last minute
The VAT return is assembled from scattered files, with the risk of errors and penalties.
No view of branch profitability
Numbers are only available for the whole company, so you cannot see which branch, product or project makes money.
What the finance system delivers
We connect accounting to every source of transactions, so the accountant reviews and analyses instead of typing.
Automatic entries
Sales, purchasing, stock and payroll post entries under rules you approve once.
VAT and e-invoicing
VAT on every line, invoices with QR codes and a report ready for the return.
Bank reconciliation
Statements imported and matched to entries with automatic matching rules.
Cost centres and dimensions
Profitability per branch, project, product and department from the same entries.
Receivables and ageing
Customer and supplier statements with alerts on overdue balances.
Real-time statements
Income statement, balance sheet and cash flow for any period, any day.
The result for your finance team
A faster close
Reconciliation happens daily, so month end becomes a review, not a rebuild.
More accurate VAT returns
The VAT report comes from the invoices themselves, not side files.
Spending control
Approval flows for expenses and payments by amount and department.
Decisions on real margins
You see which branch, product and customer is profitable.
Core functions
General ledger
- Customizable chart of accounts
- Manual and recurring entries
- Fiscal years and lock dates
- Multi-currency and FX differences
Receivables and payables
- Invoices, credit and debit notes
- Receipts and payment vouchers
- Cheques
- Ageing and collections
Tax and compliance
- 15% VAT
- Tax and simplified invoices
- VAT return report
- FATOORA connection setup
Treasury and banks
- Bank and cash accounts
- Statement import and matching
- Custody and advances
- Cash flow forecast
Assets and budgets
- Fixed asset register
- Automatic depreciation
- Budgets per cost centre
- Actual versus budget
Tax and accounting compliance in Saudi Arabia
What any accounting system used by a business in the Kingdom should cover.
ZATCA phase 1
E-invoices with a QR code and VAT number that cannot be edited after issue; corrections go through credit or debit notes.
ZATCA phase 2
Tax invoices cleared by the platform before reaching the customer, simplified invoices reported within 24 hours, and responses stored.
VAT return
A report grouping sales and purchases by return category, with every figure linked to its invoices for review.
Withholding tax
Withholding calculated on services and fees paid abroad, with monthly remittance reports.
Zakat and financial statements
Statements and detailed reports that help your accountant or auditor prepare the zakat return and audited accounts.
Record keeping
Invoices, entries and documents archived in the system and retrievable for any inspection.
We configure the system and prepare the integration and tests; filing and final approval remain the responsibility of the business and its chartered accountant.
How we implement the finance system
Standalone accounting software or accounting inside an ERP?
The difference shows as the company grows and transactions multiply.
| Standalone accounting software | Accounting inside an ERP | |
|---|---|---|
| Source of entries | Manual entry or file imports | Automatic from every transaction |
| Inventory | Separate or simplified | Linked to cost and entries in real time |
| Month-end close | Days of matching and corrections | Review and bank reconciliation only |
| Branch and project profit | Needs outside spreadsheets | Cost centers and dimensions in the system |
| Permissions and approvals | Limited | Approval flows for expenses and purchases |
| Usually fits | A small business with few transactions | A company with stock, branches or several departments |
How long does an accounting system take to implement?
General estimates; the actual timeline is set after reviewing your current setup.
Chart of accounts, VAT, e-invoicing, opening balances and core reports.
Sales, purchasing and stock linked to entries, branch cost centers and bank reconciliation.
Several companies, currencies, intercompany entries and consolidated statements, with payroll and banks linked.
What drives the cost?
- The number of companies, branches and currencies.
- The volume of entries and balances moved from current software.
- ZATCA phase 2, POS and store integrations.
- Bank and payment gateway connections.
- Custom reports and dashboards required.
- The platform and its license cost, if any.
Situations the system solves
Profit per branch
Every invoice and expense carries the branch cost centre, giving each branch its own income statement.
Late collections
The ageing report reminds customers and blocks credit sales once the credit limit is exceeded.
Quarterly VAT return
The VAT report comes straight from invoices, with line detail for review.
Store payment matching
Gateway payouts match invoices automatically, and the difference posts as fees.
Industries we configure finance for
Trading and distribution
Large receivables, collections and reps.
Contracting
Project accounting, progress billing and retentions.
Manufacturing
Production cost and work in progress.
Retail
Daily sales across branches.
Groups of companies
Several entities and consolidation.
Professional services
Billing by hours and contracts.
Available integrations
FATOORA platform
E-invoices shared with the authority.
Banks
Statements in the file formats your bank provides.
Payment gateways
Settlement of mada, card, Tabby and Tamara collections.
POS and online stores
Daily sales entries per branch and channel.
Payroll
Payroll and accrual entries posted automatically.
Excel and Power BI
Report exports and management dashboards.
Technologies and platforms
We implement finance on the platform you choose, or build it inside a custom ERP.
An ERP team led by experts who know the Saudi market
For more than 15 years we have analyzed how companies work and implemented ERP systems around it. Our team is led by consultants who combine accounting, operations and software, so they speak the language of the CFO, the warehouse manager and the developer at once.
- Business analysis before choosing a system, not the other way round
- Hands-on experience with Odoo, SAP, Microsoft Dynamics and custom systems
- Projects delivered in Saudi Arabia and the Gulf with ZATCA, GOSI and Mudad requirements
- Arabic training and support from the same team that delivered the project
- ERP experience
- 15+ years
- Delivery platforms
- Odoo · SAP · Dynamics
- Project coverage
- Saudi Arabia & Gulf
How to choose an accounting system for your company
Questions we suggest asking before choosing any system.
- Does it link stock to entries in real time?
- If you hold stock, cost should move with every transaction, not at month end.
- Does it support ZATCA phase 2?
- Ask to see a cleared invoice from the sandbox, and how rejections are handled.
- Does it handle cost centers and dimensions?
- Profit by branch, project or salesperson needs dimensions inside the entries.
- Can it move your old data safely?
- Opening balances and aging must reconcile before go-live.
- Who owns and accesses the data?
- Precise permissions for every user, and an audit trail for every change to entries.
Have this ready before you contact us
It helps us suggest the right scope.
- Your current accounting software and fiscal year start.
- Number of companies, branches and currencies.
- Whether you hold stock or run projects that need costing.
- Number of users in finance and elsewhere.
- Your ZATCA phase 2 wave date, if notified.
- The banks and payment gateways you use.
Run your finance on one system
Tell us which software you use today and how many companies and branches you have. We will suggest the right system and scope.
What happens next
- We review your requestAn ERP consultant reads the details and notes what needs clarifying.
- Intro sessionA call or meeting to understand your operations and current systems.
- Written proposalScope, phases and cost in one clear proposal.
Frequently asked questions
Did not find your answer? Talk to an ERP consultant directly.
Does the system follow Saudi accounting standards?
We set up the chart of accounts and reports under the IFRS framework endorsed in Saudi Arabia, and your accountant or external auditor reviews them before go-live.
Does it issue e-invoices?
Yes: tax and simplified invoices with the required fields and QR code, plus preparation of the FATOORA connection. Final approval happens through the platform's tests on your company's account.
Can it run several companies?
Yes. Each company has its own chart of accounts and VAT number, with consolidated statements for the group.
Can you move data from our current accounting software?
We migrate the chart of accounts, balances and open items, plus history when needed, and match them to your last trial balance.
Can it connect to our bank?
We import statements in the formats your bank provides and match them automatically. A direct connection depends on the APIs your bank offers.
Who can see the financial figures?
Permissions control what each user sees, down to the account or branch, with a log of every change.
Does the system prepare the VAT return?
Yes. The VAT report groups sales and purchases by return category, and every figure opens to the invoices behind it. Your accountant reviews it, then the return is filed on ZATCA's portal.
When do we need to connect to ZATCA phase 2?
Phase 2 is applied in waves based on company revenue, and ZATCA notifies each company of its date in advance. We recommend preparing and testing the integration well before that date.
Does the system support multiple currencies?
Yes, with updated exchange rates and currency differences calculated automatically on payment or revaluation.